35 Best Online Meeting Management Software Loved by Organizations

[:en]Meeting management software assists in planning and guiding team meetings to ensure meetings are fruitful and focused. Users leverage these solutions to efficiently coordinate meetings with scheduling functionality, and they often integrate with calendar software for guaranteed visibility. Meeting management software also provides tools such as agenda creators, minutes recorders, and consensus trackers that facilitate productive meetings. Some options also offer limited task management capability for tasks based on action items decided in meetings.

Planning your meeting, managing it and then conducting it strategically to achieve a solid outcome from the meeting is all part of meeting management. While most meeting management software can be used for any type of meeting, some tools are designed for specialized types of meetings such as scrums, retrospectives, one-on-ones, and workshops. Some board management software includes aspects of meetings management, but such tools are specialized for meetings held by C-suite executives, board members, and committees.

Modern workforces have automated their traditional meeting platforms into virtual meetings, with the use of meeting management software.

Meeting management software has been a tremendous help in enabling teams to achieve myriad of goals within a cost-effective approach. However, even the modern methods of conducting meetings have their downside; patchy network, technical issues and choppy video, to name a few.

That’s why we have gathered a list of the best meeting management software that your team will most definitely enjoy meeting within.

1- InLogic Meeting Management System

InLogic Meeting Management System is a powerful software for meeting management that minimizes time spent while maximizing the productivity of every meeting. Our best meeting software provides a secure and efficient tool for scheduling, executing and archiving meetings.

Online Meeting Software is designed to drive accountability, streamline meeting procedures and align management goals. Meeting management is the process of coordinating the various components involved in running an effective meeting.

Meeting management can be categorized into three stages; before the meeting, during the meeting and after the meeting. Meeting management system assists users in correctly addressing the components that make up the three stages.

Features of meeting software

• Powerful search engine
• Real-time monitoring for all meetings
• Integration with client’s major mailing system
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• Powerful Agenda Module
• Customizable Agenda Templates
• Professional Meeting Minutes Layouts
• Agenda and Minutes Approval Process
• Create Committees and Meeting Series
• Search and Merge Notes Across Meeting Minutes
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2- Azeus Convene

Azeus Convene is an innovative meeting software designed to streamline all the meeting processes and enhance the board experience. Equipped with easy-to-use tools and tight security features, Convene helps you run the entire meeting, from pre-meeting preparation to post-meeting document distribution.

With its advanced tools and features, Convene also provides administrators and executives easy and secure access to documents and meetings on any platform — iOS, Android, and Windows. Trusted by governments, banks, listed and private companies in over 80 countries, Convene has helped senior leadership teams increase meeting productivity at a very economical cost.

Features of meeting software

• Document management
• Offline viewing
• Approval and voting
• Whiteboard
• Meeting report
• Export PDF
• Action item management
• SharePoint integration
• Agenda Management
• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Post-Meeting Tools
• Invitation Management

3- Boardable

Boardable is easy-to-use board meeting management software used by nonprofit and for-profit businesses to manage communications and meetings. Use the scheduler tool to align attendees’ calendars, then automate invites and reminders. Build and share dynamic agendas. Securely store and share documents. Boardable integrates with email, file sharing services, and calendars. A mobile app makes meeting prep convenient and simple. Every account starts with a no-risk free trial.

Features of meeting software

• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Agenda Management
• Minutes Management
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report

4- Samepage

Samepage is an efficient and one of the best meeting management system with project management and collaboration features. You can schedule and make audio calls or hold video conferences for one-on-one or team meetings.

With the screen sharing option, you can share presentations with your teams or clients. Through its team collaboration features, Samepage also lets you share files and important information.

Throughout the meetings, you can work on your tasks and projects without causing any problems to the workflow.

Features of meeting software

• Discussion boards
• File sharing, management and sync
• Instant messaging
• Meeting management
• Task scheduling
• User access controls
• Video conferencing
• Diagram drawing
• Document management
• Complete data encryption

5- MeetingPulse

A fast, easy-to-use full-featured meeting app for audience polling, Q&A, surveys and more. Used by industry leading companies for town halls, all hands, webinars and regular meetings and events. No downloads: opens instantly on any mobile or desktop device in the browser.

Some key features are: fully-anonymous participation option, real-time feedback ability, audience emotional response analysis, raffles, and extended customization.

Features of meeting software

• Attendee Management
• Agenda Management
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• Surveys
• Meeting Preparation
• Approval and voting
• Live audience Q&A
• Meeting report

6- MeetingBooster

MeetingBooster is a powerful cloud-based meeting management system that minimizes time spent while maximizing the productivity of every meeting. Fully integrated with MS Outlook, MeetingBooster provides a secure and efficient tool for scheduling, executing and archiving meetings. Meeting Booster is designed to drive accountability, streamline meeting procedures and align management goals.

Meeting Booster Dashboard not only lets you measure costs and feedback, but also gives you fresh insights into task status, meeting attendance and how attendees rate the meetings they attend.

Features of meeting software

• Integration with Outlook and Google Calendar
• Unlimited Guests
• Powerful Agenda Module
• Customizable Agenda Templates
• Task Management System with Outlook Integration
• Professional Meeting Minutes Layouts
• Agenda and Minutes Approval Process
• Create Committees and Meeting Series
• Search and Merge Notes Across Meeting Minutes
• Meeting Analytics with KPI Statistics
• On-premise Hosting Option with Active Directory Synchronization
• Permission System with Security Roles

7- Beenote

Beenote is another meeting management software available today that sticks to the point with its limited yet focused feature set. Instead of bombarding the user with a long list of features that lead to a complex learning curve, Beenote is easy to learn and operate.

Although it focuses mainly on meeting management features, it also comes with a task management module for easy follow up on tasks and projects discussed in meetings. It comes with a free (BeeFree), team (BeeTeam) and board/committee (BeeBoard) level subscriptions.

You can use this comprehensive agenda-to-minutes tool free forever or upgrade it at very reasonable pricing.

Features of meeting software

• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Agenda Management
• Minutes Management
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report

8- GoWall

GoWall is cloud-based meeting management solution that helps businesses with virtual sessions, note walls and more.It is an innovative meeting productivity tool that helps facilitators add structure to their meetings and keeps participants focused.

GoWall intuitive, notes-based interactive features engage participants and keep ideas flowing. The dynamic and highly collaborative features of GoWall make meetings fun, easy, and incredibly productive. And when the meeting is over, all the valuable ideas and notes captured can be exported and distributed immediately.

Features of meeting software

• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• User access controls
• Video conferencing
• Diagram drawing
• Document management

9- MeetingSense

MeetingSense is one of the top meeting management software that takes minimum time to learn and operate. If you are looking for an instant switch from your current meeting management tool, MeetingSense may be the right pick for you.

With a sleek design, easily workable environment, this app comes with a feature set that helps you arrange meeting in style through by adding as much detail as you want in a customizable and flexible layout.

The potential meeting attendees receive automated email notifications for meeting invitation as well as any updates made on the meeting summary. Also, it can be easily integrated with tools you already use such as Calendar through a few basic configurations.

Features of meeting software

• Pre-meeting settings that include assigning meeting tasks, attach corresponding information to invites
• Allows setting up goals
• Attach multiple types of information including files, audio, web, and video
• Offers note-taking option for all users
• Provides post-meeting follow-ups
• View upcoming meeting details
• Receive information about individual meeting responsibilities
• Integration with other web and video conferencing tools
• Use MeetingMemory feature to archive all meeting content, linking files
• Assign and manage post-meeting action Items
• View task progress within meeting notes, so all team members are able to see progress from each meeting
• Automatic generation of email notifications to recipients regarding updates to action items
• Access to meeting records in one centralized dashboard.
• Customized online dashboard to manage shared meeting information

10- MeetNotes

MeetNotes transforms your average meeting into a productive activity. Write and share meeting notes, create agendas, assign tasks and follow up with them. Standardize meetings with templates. Create custom tags for your team tasks and add deadlines.

Slack integrations bring meeting notifications, notes share and allows you to attach messages to a meeting. MeetNotes integrates with Google and Office 365 calendar.

Features of meeting software

• Your documents, plans, tasks status reports all live in one place and shared
• Send automated follow up emails
• Keep records of activity, tasks, important decisions and notes
• No training needed
• Meeting report
• Meeting Preparation
• Approval and voting
• View upcoming meeting details

11- Doodle

If you’re looking for an easy to use scheduler, Doodle is one of the best meeting management software you should be checking out. The tool comes with a simple user-interface and has a flat learning curve which makes it extremely easy for you to get your way through it.

There are multiple meeting scheduling options available which facilitate flexible schedule management for you. For instance, you can customize your meeting requests and suggest timings which are best suited according to your requirements. This eliminates the needless repeated cycle of email scheduling, and helps to improve your overall productivity revolving around meeting management.

You can customize your Doodle logo by keeping it in line with your brand preferences and invite as many participants to your meetings as you want. The tool also gives meeting participants the option to choose time slots on the basis of their availability. So, pretty much everything is in your hands when it comes to managing meetings in Doodle.

Create team polls and track the participants’ activity through Doodle dashboard which acts as a central place to monitor what’s going around, so you can take informed decisions.

Features of meeting software

• Calendar Integration
• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Agenda Management
• Minutes Management
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report
• Personalized dashboard

12- Stratsys Meetings

Stratsys Meetings is a cloud collaboration tool for all of you who has grew tired of ineffective and unproductive meetings. With our meeting tool, your meetings become more effective and organized in a click. Share the agenda with your team, assign tasks and make sure everyone has the correct information. We call this meeting simplicity.

Set the agenda and share it with your team to make sure everyone has the relevant information. Participants gets summarized information in their inbox before the meeting and can add their own agenda items and attachments.

Alright, it’s time for the meeting! Take notes, add decisions and assign actions in real time. Those responsible for an action get an instant notification with a personal to-do list sent to their inbox. Without further ado, you’re already one step ahead.

Action items that are delegated during the meeting are gathered in personal to-do lists that simplifies follow up through email reminders and push notifications.

Forgetfulness is human. So, to make sure that no task gets left behind, we send you a daily reminder until your assigned task is completed. When it’s time for your next meeting, everyone can easily access the tasks assigned and notes from the previous meeting, and check accomplished actions off the list.

Features of meeting software

• Meeting management
• Agenda management
• Take notes during the meeting and distribute them to everyone
• Meeting app
• Action Item Tracking
• Keep track of every decision from your meeting
• Sending daily reminders of your assigned tasks
• Minutes Management
• Calendar Integration

13- Magic Minutes

Magic Minutes is your all-in-one top meeting management software that lets you carry out all the necessary steps from meeting scheduling to after-meetings follow up plans. You can create an agenda, schedule the meeting and send meeting minutes with ease. You can also search for details regarding earlier meetings and actions to be taken through the stored history.

What’s more? You can predefine sentences or phrases that may need to be used during the meeting. You can send these sentences through a single click, which helps save time in manually typing responses or additional details. You can also assign various tasks during the meeting to the attendees. At the end of the meeting, the meeting details can be downloaded as a single document with all relevant information from agendas to minutes.

Magic Minutes offers a free plan and multiple paid plans starting at $12 per month for unlimited attendees.

Features of meeting software

• Action Item Tracking
• Meeting scheduling
• Agenda management
• Attendee management
• Board meetings
• Committee meetings
• Internal meetings
• Invitation management
• Legislative meetings
• Materials management
• Task assignment during the meeting
• Meeting minutes management
• Powerful search for meetings or actions
• Post-meeting tools
• Historical data available
• Pre-defined phrases
• Pre-meeting requesting and sending reports
• Notification

14- MeetingSphere

MeetingSphere is an online meeting software. It enables facilitators, business analysts and project managers to do twice as much in half the time, online with a better result. Tools include Brainstorm, Rating, Discussion, Presentation and Action tracker. The tools combine perfect interactivity with (optional) anonymity. People can speak out when they have something to say. Anonymity overcomes social barriers to disclosure. Unlimited participants. Facilitators need a personal subscription.

Features of meeting software

• Action Item Tracking
• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• Invitation Management
• Legislative Meetings
• Task assignment during the meeting
• Meeting minutes management

15- SoapBox

SoapBox is an app built for people managers to have more productive one-on-ones and team meetings. Create shared agendas, take meeting notes, collect employee ideas and feedback all in one place. SoapBox integrates with Slack, Microsoft Teams, and Google so you don’t have leave the tools you love to start having better meetings.

SoapBox is the manager’s toolkit for staying organized and prepared. Its goal is to make being a manager easier, natural and fun through its platform for better one-on-ones, team meetings and company-wide discussions.

Features of meeting software

• Create customizable meeting agendas for your one-on-ones and team meetings
• Integrated meeting notes
• Real-time commenting
• Suggested questions
• Make post-meeting follow-up simple and easy with our action item tracker
• Send quick post-meeting survey questions automatically to track meeting effectiveness over time

16- Ecuria

Ecuria is a cloud-based meeting management software for easy access from anywhere across the globe. A robust set of features, multiple pricing plans from basic to board level and an intuitive interface make it a particularly attractive option for teams on all levels, local and remote.

You can easily set up meetings with predefined templates, assign tasks to attendees during the meeting and even go back to view progress on assigned tasks in later meetings, if any. This makes it really easy to keep track of the tasks to be done instead of having to meet up, assign tasks and collaborate on different platforms. All of these features and more make Ecuria as one of the top meeting management software any team can adopt today.

Features of meeting software

• Agenda creation with assign time to different points of discussion
• Assignment of tasks and goals to team members post-meeting
• Keep track of assigned tasks and option to revisit those in later meetings
• Option to record clips and sections of your meeting that can be shared ahead
• Attach relevant meeting clips with the task for intended assignees
• Option for input of opinions/voting
• Offers attendance tracking
• Real-time meeting moderation for roll-calls, motions, and voting
• Alerts and reminders
• Automated reports generation
• Single dashboard to keep access to information

17- BoardMaps

BoardMaps enables boards, executives, and committees to focus their meetings on driving critical initiatives and programs.

BoardMaps is a solution for meetings, compliance and decision management. There is no longer a need to depend on generic communication and document management tools. BoardMaps was built with governing body members, executives and managers in mind.

BoardMaps is built on three key concepts including matters, meetings and action items. Users create matters to organize and securely share information related to important issues. They set up meetings where teams make and document decisions through active discussion organized in-person or remotely. Resulting action items are then assigned owners so that the team can monitor the status of implemented and pending actions.

Features of meeting software

• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Agenda Management
• Minutes Management
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report

18- Bitrix24

Meetings and Briefings helps companies cope with the problems associated with growth. This tool shortens preparation time for meetings, sets the agenda, facilitates the recording of minutes and decisions reached in meetings, and adds transparency to the process of application and execution of those decisions.

All materials pertaining to the meeting are kept in an archive and are accessible in the future for viewing by meeting participants and company management.

Add meeting topic, date, time, duration, location & involved users. Add attendees first, and select meeting assistant from one of them after. You can add meeting description & attach files if needed.

You will be able to edit or delete attendees or administrative assistant at any time later. Please remember you need to add attendees first and appoint one of them as an administrative assistant after.

Add comments before, during and after meetings. Collaborate with meeting attendees inside the event.

Finished meetings are archived so that you can either resume it or review at any time in the future.

Features of meeting software

• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report
• Mobile app

19- E-Meeting

E-Meeting is an innovative web collaboration platform enabling teamworks to schedule their meetings, organize and share files, join teleconferences, collaborate and make decisions.

It is an ideal solution for Board of Members, Committees and Teamworks offering a reliable collaboration enviroment for users and administrators. Easy to use and navigate. Great for business meetings when everyone can’t be in the same place.

Features of meeting software

• Greek and English Interface
• Access and manage your data via mobile and tablet
• Advanced search and multiple data categorization
• Fast file uploading and browsing
• Secure access to your data
• Flexible and scalable to meet your needs
• All file types and multimedia are supported

20- Meeting King

Primarily a task management tool. Meeting King is designed to arrange your workflow around meetings. Meeting King allows you to schedule meetings, prepare an agenda, manage meeting and prepare post-meeting follow-ups and action items.

You can also add notes, share information and assign tasks to attendees through meeting minutes. A unique feature about this top meeting management tool is that it helps you hold a meeting on multiple topics related to different departments.

You can write notes and tasks, which can afterward be filtered out for the relevant department. Another great functionality Meeting King give is the availability of a single view to overseen meeting details of multiple meetings. This is especially useful if you are managing multiple teams and projects.

Features of meeting software

• Easily create meeting agenda
• Standard agenda templates
• Agenda template creation
• Efficiently write meeting minutes
• Meeting minutes templates
• Share files and documents
• Assign tasks while taking meeting notes
• Comments on tasks and minutes
• Collaboration on tasks
• Powerful search for meeting minutes
• Manage meetings and tasks by project, department, and person
• Simplified calendar view
• Individual use or shared usage by teams
• Direct meeting creation from Outlook, iCal or Google Calendar
• Follow-up meetings
• Automatic task linking
• Parking lot feature to store ideas
• Detailed view of multiple meeting minutes in one place

21- OnBoard

OnBoard is a cloud-based board meeting management solution designed for board member collaboration before, during and after meetings.

Users can compile and coauthor board books and materials. Updates to materials save automatically and are instantly synced across users’ devices—including desktops, laptops, tablets (Android, iPad, Kindle Fire and Windows Surface) and smartphones (Android and iPhone). Notes and annotations can be typed directly into materials and are also searchable. OnBoard includes functionality for remote data swipe, surveys and multi-board support.

The software offers a personalized dashboard where directors can access materials, examine upcoming meetings and receive announcements. It also includes permissions management to give administrators the ability to designate who has access to which materials and communications.

Onboard integrates with Microsoft Office 365 and Outlook. Users have access to 24/7 customer support via phone, email and an online help desk. The software is priced on a per-user, per-month basis.

Features of meeting software

• Action Item Tracking
• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• Invitation Management
• Legislative Meetings
• Task assignment during the meeting
• Meeting minutes management

22- Cisco WebEx

WebEx does not need an introduction. It is used by some of the most successful businesses and large teams. And there’s a reason why that is the case. It is simple and easy to use, meetings conducted from WebEx are easily accessible, and does not cost an arm and a leg, considering that it is an enterprise-class meeting management software from Cisco.

You can sign up straight away and since it is in the cloud, it is easy to set up. The simple user interface allows for team members to easily get hands-on with the platform.

Features of meeting software

• Audio Calls – VoIP or Phone call-in
• Video Conferencing
• Scheduling
• Meeting Initiation and Joining
• Meeting Recordings
• Screen sharing
• Follow-Up and Breakout Meetings
• Slideshow
• Rich Media
• Annotation
• Chat
• Polling and Q&A
• File Share
• Available for Android and iOS
• Participant Permissions
• Enterprise Scalability

23- eSCRIBE

eSCRIBE is a cloud-based meeting and agenda management tool. It is built to help governmental, educational and health care institutions maintain records and handle all stages of the meeting lifecycle. The product offers features that are relevant to both participants and administrators.

For meeting participants, eSCRIBE features agenda management, session management and meeting logistics. Its agenda management feature focuses on the creation and distribution of agendas. With meeting logistics, users can schedule and manage deadlines and attendees in the meeting.

For administrators, eSCRIBE includes minutes management, action/log management, publishing/archiving and more. The action log helps users plan by delegating tasks, designing to-do lists and reporting and analysis. Users can publish data in HTML and PDF formats.

Features of meeting software

• Agenda management
• Attendee management
• Board meetings
• Committee meetings
• Internal meetings
• Invitation management
• Legislative meetings
• Materials management
• Task assignment during the meeting
• Meeting minutes management
• Powerful search for meetings or actions
• Post-meeting tools

24- TeamViewer

Conducting meetings or presentations online saves time and money by allowing for more flexibility in people’s schedules. TeamViewer is one of the world’s most popular providers of remote control and online meeting software, reaching over 1bil devices. Focusing on cloud-based technologies to enable online support, collaborating in real time across the globe, with an expanded product portfolio, including ITBrain (anti-malware), Monitis (website monitoring system), and Blizz (online collaboration).

Features of meeting software

• Virtual whiteboard to instantly make and share changes
• HD video and audio calls to connect with remote participants
• Instant messages to quickly share feedback
• Meeting session recorder to store information
• Connection with multiple devices to collaborate on common projects
• Face-to-face HD video conferencing for up to 300 participants

25- Tadum

Tadum is meeting agenda and meeting minutes software that helps teams get organized and stay accountable.

Tadum is the better way to run your recurring meetings. Tadum provides the process and tools to easily organize meetings, automates the creation of agenda’s and minutes, and creates accountability in your team. Better meetings lead to happier teams, happier customers, and better results for your business.

Features of meeting software

• Organize meetings
• Automatically create agendas and minutes
• Built-in accountability
• Report status and metrics
• Recurring by default
• Mobile app

26- Microsoft Teams

The next meeting management software is the Microsoft’s take on team management – Microsoft Teams. A survey shows that within 2 years of its launch, Microsoft Teams has become the second most adopted tool by teams, just behind Skype for Business. The free availability of the tool with Office 365 subscription explains the sudden rise of Microsoft Teams.

Bring your team on one page through shared workspaces where you can conduct audio, video, and web conferences as a means to ensure effective meeting management. Within each one of those meetings, get features like screen sharing, note taking, and file attachments to further make your team communication smooth.

If you have to conduct an enterprise level meeting, Microsoft Teams allows you to go live and host large-scale webinars with up to 10,000 participants within or outside your organization. Not only this, the audio conferencing tool lets you connect with your team members through a dial-in number covering 400+ cities. Perfect for teams on the move, or when you don’t have internet access.

Features of meeting software

• Audio, video conferences for virtual team meetings with remote teams
• Screen sharing, along with note taking abilities during the meetings
• Chat with team members, plus file attachments to provide valuable feedback
• Audio conferencing from phone, with access to 400+ cities through a dial in number
• Dedicated meeting rooms for sharing content with specific remote participants only
• Live broadcasts for meetings with large amount of participants
• Integration with multiple third-party applications and services

27- Fuze

Fuze is another cloud-based meeting management software that is ideal for both large and small businesses alike. It provides a stellar variety of features to modify your meeting management experience at an affordable price. Fuze is designed to assist all sorts of business communications: video conferencing, content sharing, webinars, group chatting and screen sharing.

Features of meeting software

• Audio Calls – VoIP or Phone call-in
• Video Conferencing
• Scheduling
• Meeting Initiation and Joining
• Meeting Recordings
• Screen sharing
• Slideshow
• Rich Media
• Annotation
• Chat
• File Share
• Available for Android and iOS

28- Wizergos

Use Wizergos to run effective meetings and automate all tracking and follow-ups. When using Wizergos you will see an impact on accountability, overall turnaround times, and the pace of business. Agenda Planning. Action Items with Assignee and Due Date. Decisions with Votes. Speech to Text. Document Presentations with Annotations. Review Decisions, Action Items, Minutes. Automated Meeting Minutes Email. Voice and Video. In-built chat for team communication. iOS and Android App.

Features of meeting software

• Action Item Tracking
• Agenda Management
• Attendee Management
• Automated Minutes Generation and Tracking
• Voice Interface to reduce Typing during Meetings
• Document Presentation and Screen Sharing for Remote Meetings
• Team Collaboration through Secure Chat
• Build and Manage Collaborative Knowledge Base with WizAsk
• All Data Always Available from any Device

29- Lucid Meetings

Next on our list of the top meeting management software is Lucid Meetings, an online meeting management system and web conferencing solution.

What we like about this tool is its pre-built meeting agendas that save you a lot of time as you go along planning meetings. The UI is simple and straightforward – no complications to make onboarding easy and effortless. All in all, Lucid Meetings is a great tool and, therefore, lands the 4th spot on our list of the top meeting management software this year.

Features of meeting software

• Real time-shared note taking and action tracking
• Instant meeting records in multiple export formats
• Searchable online records for all past meetings
• Built-in feedback and ratings
• Expert-authored meeting templates for running common and/or challenging meetings
• Automated performance reporting

30- MeetingSquared

MeetingSquared is a cloud-based meeting management solution for SharePoint. It enables users to manage information such as agendas, meeting times and dates, attendees, locations, required documents and more.

The solution allows users to draft minutes and take notes within meeting agendas, cast votes online, present information and more. Users can create agendas based on previously held meetings and view records of previous presentations. Files can be added to agendas using a drag-and-drop interface.

MeetingSquared’s agenda builder add-in allows hosts to create meeting agendas within Outlook. The add-in allows for real-time changes to be made which all attendees can view from connected devices, which can include iOS, Android and Windows devices. During meetings, attendees can annotate documents and share their annotations with other users.

It offers services on a monthly subscription basis based on number of users. Support is available via email, live chat and a help desk.

Features of meeting software

• Document management
• Offline viewing
• Approval and voting
• Whiteboard
• Meeting report
• Export PDF
• Action item management
• SharePoint integration
• Agenda Management
• Attendee Management
• Meeting Preparation Tools
• Minutes Management
• Post-Meeting Tools
• Invitation Management

31- Less Meeting

One of the most important aspects of having an effective meeting is covering all dimensions on the agenda within time. When meetings go beyond the time allotted, attendees start losing focus and there is a chance of the meeting going off track. We have picked Less Meeting as one of our top meeting management software because of its color-coded, time tracking feature. Less Meeting helps in keeping your meetings productive through meeting time visualization.

It lets you set an overall timer before the meeting starts, giving each element on the agenda its own time limit. When the meeting starts, the timer placed at the bottom of the agenda starts keeping you in check of the time spent. If the meeting goes up to 5 minutes beyond the time limit, the timer turns yellow and beyond five minutes it turns red.

Other than its efficient timing feature, Less Meeting allows you to cater to necessary meeting management functions by offering features such as creating notes that can be arranged through drag and drop, document and file sharing, action items, meeting objectives.

This tool also lets you keep links to previous agendas so you don’t have to go back and forth through records with relevant objectives. It also allows for integrations and plugins so you can work with your existing tools without having to start all over. Plus, in case you cannot access the tool online, you can store your notes to later be synchronized on access to the internet.

Features of meeting software

• Invitation Management
• Create agenda easily
• Efficient meeting timer
• Minutes Management
• Note capturing and tracking
• Photo capture
• Audio with call recording and playback
• Meeting scheduling
• Decisions, issues, action items
• Automated meeting minutes
• Sync meetings with calendars
• Reminders
• Action items and follow-up

32- Wizergos

Use Wizergos to run effective meetings and automate all tracking and follow-ups. When using Wizergos you will see an impact on accountability, overall turnaround times, and the pace of business. Agenda Planning. Action Items with Assignee and Due Date. Decisions with Votes. Speech to Text. Document Presentations with Annotations. Review Decisions, Action Items, Minutes. Automated Meeting Minutes Email. Voice and Video. In-built chat for team communication. iOS and Android App.

Features of meeting software

• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• Post-Meeting Tools
• Invitation Management
• Approval and voting
• Meeting report
• Document Management

33- MeetingSift

MeetingSift is an easy to use collaboration platform that helps meeting hosts better facilitate group processes in in-room and remote meetings of all sizes. Engage all participants, increase contributions, and save valuable time.

MeetingSift helps structuring and guiding collaboration at meetings, based on established best-practice group and meeting facilitation methods. MeetingSift tracks and displays the time spent on each agenda items take, and the overall running time of your meeting. This helps you manage time during the meeting, as well as review how much time was spent on each item after the meeting is over.

Live visualizations of group collaborations provides immediate feedback and results that feeds back into the discussion. In addition MeetingSift provides automated meeting reports as soon as the meeting has ended.

Features of meeting software

• Create text, image, and video slides
• Have one, or more, note takers easily capture meeting minutes
• Live Visualizations
• Task Assignments
• Time Tracking
• Receive a summary of meeting participant contributions, decisions, minutes, and task assigned

34- Calendly

Calendly helps you manage your meetings online through a link. This corporate meeting management software keeps things light and simple by merely letting you allot free time on your Calendly and share it through email or embed it on your page. Calendly takes care of the rest of the work for you.

The potential attendees select the time most feasible and that is added to your schedule. How simple is that? Plus, it gives you options to set up group events so you can easily manage an upcoming webinar, tour or even a class.

Features of meeting software

• Personalized Calendly link
• Customizable branding including removable Calendly branding
• Multiple pooled availability options for teams such as round robin, collective scheduling, and multiple team members on one page
• Options to set up group events
• Automated event notifications
• Customizable email notifications and reminders
• SMS notifications
• Add links to event confirmation pages
• Offers invitee redirect
• Metrics and reporting
• Embeddable and shareable Calendly links

35- BoardMax

BoardMax is a cloud-based meeting platform that helps organizations’ boards and staff members manage all member profiles, meeting minutes and boardroom materials in a centralized repository. BoardMax helps users aggregate data with the help of electronic board book. With the board book, users can view data through any device. The performance management feature focuses on providing real-time tracking and reporting on board members’ tasks and financial contributions.

The solution also provides a centralized organizational calendar. Users can sync meetings to members’ personal calendars, send customized invites through email templates along with meeting reminders and interactive agendas. BoardMax also allows users to track RSVPs and attendance records for members. The solution provides support over the phone and via email.

Features of meeting software

• Action Item Tracking
• Agenda Management
• Attendee Management
• Board Meetings
• Committee Meetings
• Internal Meetings
• Invitation Management
• Legislative Meetings
• Task assignment during the meeting
• Meeting minutes management

Final Thought

Every meeting management software is likely to be a mixture of strong features and some poor ones. But that’s okay, seeing as how every meeting has requirements are unique to their purpose.

Some meetings are conducted for the purpose of uniformed collaboration, some essentially for learning and some for mere feedback and updates.

Check and see which of the best meeting software from our list fully caters to your meeting purposes and let us know in the comments below.

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