Event Management Software, InLogic Events Management System

The Future of Event Management Systems and Technology

February 14, 2023 553 comments

Why is There a Favorable Trend in the Advancement of Technology in Events Management?

Many event planners anticipate that events will become increasingly virtual and robotized. It’s important to concentrate on this scenario instead, where things turn out well and are supported by SMART tools. Once you pay close attention, you will see numerous encouraging trends in emerging event management.

First, because they are simple to use, event planning technology promotes quicker adoption. Automatic upgrades and simple maintenance are made possible by using online event management softwares solutions without the requirement for installation. Gathering all tools and data in one location is the best option for event multitaskers. Here, tool consolidation comes in handy.

9 New Trends Changing Event Planning Technology’s Future

  1. Immediately Contactless Check-In

We have been checking in for our flights on-site for several years, and the same technology is now available for events and various other uses. Almost anything may be planned from behind a screen, including making floorplans, exchanging safety guidelines, and signing up at checkpoints.

We may imagine a world without lines at events, where anybody there can be admitted or turned away depending on their behaviour while there. When queuing is necessary, virtual queues will prevent large groups of people from congregating in one place.

  1. Solutions for Hands-Free Temperature

Even while temperature guns are currently a contactless way to take people’s temperatures, they still need a person to scan a large group of people—perhaps even hundreds—at once.

By adopting infrared technology, temperature check machines can complete the procedure more quickly than ever by taking temperatures, issuing a green light, dispensing hand sanitiser and PPE, and providing participants with crucial information.

These events technology may also be used to keep track of check-ins for locations within events, such as restrooms, VIP rooms, dining sections, and more.

  1. Contactless ID Checking in Event Management 

The new normal is ensuring everyone who attends an event has taken all necessary steps to protect their own health and the health of others around them. Many event organizers are deciding only to allow attendees who have been vaccinated or are willing to undergo a COVID-19 test in the days before the event. Implementing these regulations has been difficult, however.

The event planning technology will make it simple for event planners to change entry restrictions to meet municipal, state, or corporate needs. You can also request that attendees accept your guidelines for behaviour during the event to protect their safety and the safety of other attendees. Attendees have plenty of opportunities to ask questions and familiarize themselves with events technology when expectations are made explicit in advance of the event.

  1. AI Helpers

Artificial intelligence (AI)-powered chatbots and assistants already appear at events and in other hospitality settings, leaving science fiction in the dust. These bots may guide visitors to certain areas, event details, dinner times, and more. These services also interact with mobile apps, providing push notifications when their appointments, meetings, or tables are ready.

Further, robots are already beginning to bring meals to hotel guests; thus, in the not-too-distant future, these clever and helpful little bots will contribute to fewer staff requirements for events.

  1. Maintain Your Distancing Bands

Social distance is one of the main problems facing event planners. No matter how you restrict attendance, trying to impose social seclusion seems akin to a middle school dance. Thankfully, Bluetooth and WiFi gadgets (like wristbands) are developing as event planning technology to take on the uncomfortable task for you.

These vibrating wearables serve as gentle reminders to wearers to maintain their distance from other attendees while they are within 6 feet of each other.

Beyond funding and putting these wearables into attendees’ hands without much interaction, the problem for event planners in this situation is developing an event layout that will ensure wearable is effective and doesn’t go off frequently while visitors wander the event floor.

As an alternative, traffic light-based wearables are also being developed. These devices use coloured lights to indicate the wearer’s social distance and openness to face-to-face engagement.

  1. Rapidly cleaning technology 

Another field where technology is developing is cleaning. This health and safety technology makes it possible to disinfect spaces between users or overnight without disrupting an event, from electrostatic cleaning in which electrostatically-charged disinfecting mist is sprayed onto areas to ultraviolet lights that can sanitize rooms even while they’re occupied.

  1. Content QR Codes in Better Event Management

The easiest way to distribute valuable information, freebies, and marketing materials without using printed materials or products is by using QR codes. Leaflets, complimentary branded items, and tablets are all superfluous, especially when sharing digital material is quick and simple while also being more environmentally and hygienically friendly.

  1. App-Based Event Partners

The safe return to live events may be aided by our phones and the applications. We use because technology is always with us. Using an event app may help guests communicate with one another, reduce foot traffic on the floor, and provide event information before and during the event.

Instead of depending on announcements made over a loudspeaker that may be misheard or exclude guests with hearing impairments, having a direct connection to your attendees via event management softwares is a practical method to provide information to those who need it.

These applications may be used to add contacts and “friends” on the event floor who can be contacted later for more networking, either through the app or on other platforms. It helps to facilitate connections and promotes conversation while preventing intimate touch with other attendees on the event floor.

  1. Hybrid Occasions

A hybrid event was used to signify that you could view live streaming of the event’s speeches online to attend, but that was the limit of the hybrid concept. Fortunately, we are observing a significant increase in hybrid events that include online chatrooms, networking possibilities, exclusive discounts, and other features. Event platforms like InLogic enable event planners to use an all-in-one solution to prevent the technical issues of connecting several platforms.

Final Reflection of the Futures of Events Management Systems

With this new event technology, we can assure a safe return to live events and increase everyone’s safety. The future is still a mystery, even if there are many traditional and novel methods to integrate technology into events. The only accurate prognostication we can make about the future of the events management business is that it will be mobile. Activities like contact, registration, and promotion will be governed via portable devices. You may prepare for the futures of events management systems by studying how to advance your knowledge and master contemporary event management trends.

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